Title page of the work book: all the nuances and sample filling. Rules for filling out a work book

We analyze a sample work book and the rules for filling out a document in different situations. In the article you will find step by step instructions on filling out work books of employees in various cases: when hiring, part-time and dismissal.

From the article you will learn:

Don't miss: the main article of the month from leading specialists of the Ministry of Labor and Rostrud

Encyclopedia on the design of work books on a turnkey basis from the Kadra System.

Employment: who fills out the work book

A work book is the main document on the work activity and length of service of an employee (part 1 of article 66 of the Labor Code). For the form and rules for filling out work books, see Government Decree No. 225 of April 16, 2003. By law, an employer company is required to keep a document for each employee who has worked in it for more than five days (part 3 of article 66 of the Labor Code).

According to the rules for filling out a work book, employers-companies and employers-entrepreneurs must keep it. Individual employers who are not recognized as entrepreneurs do not have the right to make notes in employee books.

Download related documents:

When applying for a job, an employee must bring a number of documents, including about his work activities and length of service (paragraph 3, part 1, article 65 of the Labor Code). Check series and year of manufacture work book. Samples of the series of forms that have been issued in Russia and the USSR since 1974, see below. They have not lost their power, it is not necessary to replace them with new ones.

Now companies use forms that have been introduced since 2004. The new sample book was approved by order of the Ministry of Finance dated December 22, 2003 No. 117n. Consider how to fill it in different cases. For each case, see a sample of filling out a work book of a new sample.

New employment historyin 2017: to whom and when to apply

When concluding a contract, you need to draw up and fill out work book(sample below) to an employee who:

starts working for the first time (part 4 of article 65 of the Labor Code);
presented a foreign document;
damaged or lost the document (part 5 of article 65 of the Labor Code).

Recruitment:how to fill out a workbook

Make an entry about the reception of an employee in the "Information about work" section. An example of filling out a work book when applying for a job, see below. In column 3, enter the full and abbreviated name of the company (clause 3.1 of the Instructions). For example, "Society with limited liability Alfa (LLC Alfa).

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When hiring a director, column 3 in the section "Information about work" must be filled out differently in his work book. See below for a sample job application form. Write like this: Appointed as director". In column 4, indicate the details of the document, for example, a protocol general meeting participants.

Part-time employees: how to fill out a work book

Make entries about such work for part-time workers at their request. Only the employer at the main place of work can make an entry. If an employee has brought a document confirming a part-time job, make an entry in his work book. Sample of filling out a work book external part-time worker see below.

A record that an employee was transferred to another permanent job, make on the basis of the order of the director. And within a week. The entry must exactly repeat the wording of the order (clause 10 of the Rules). For example, an employee worked as an assistant accountant, he was transferred to the position of junior accountant.

An example of filling out a work book in connection with a change in the name of an employee's position, see below.

Rewarding

Make a record of the award in the document if the employee was awarded or encouraged. For example, they were awarded for long service. Make an entry in the "Information about the award" section of the work book. See below for a sample of filling out a work book in connection with bonuses.

In column 3, indicate the full and abbreviated name of the company. In the line below, in column 1, enter the serial number of the entry. In column 2 - the date when the employee was awarded. In column 3, reflect who, for what and with what rewarded the employee. In column 4, enter the details of the award order as in the sample work book below (clause 10 of the Rules).

Practical situation

What to write in the work book for the best employee of the month

The answer was prepared jointly with the editors of the journal "

Answered by Elena VAVILOVA,
Head of HR Administration at Mile CIS LLC (Moscow)

The company paid its employees an annual annual bonus and awarded the title of "Employee of the Month". Do I need to enter information about this in work books? Using examples, we will analyze how to act as a personnel officer and avoid mistakes.

In addition to information about work, the employer is obliged to enter information on awards for success in work in the work book ( ). The GIT inspector has the right to check the section "Information on awards" of the work book, so you need to fill it out correctly ...

The full version of the answer is available after free

Termination of the contract: how to correctly fill out a work book upon dismissal

When terminating the contract with an employee, make an entry in his document about the dismissal in the section "Information about work". In column 1, put the serial number of the entry. In column 2 - the date of dismissal (clause 5.1 of the Instruction). A sample of filling out a work book upon dismissal own will see below.

Learn more about what be blamed for problems with the employee's pension.

General filling rules
Fill out the document	Fountain, gel or ballpoint pen
Use an ink pen	Light and waterproof, black, blue or purple
If the pen runs out of ink	Finish writing with another pen with the same type and color of ink
Enter the dates	Arabic numerals
Don't cut notes	Don't write "pr." instead of "order"
Do not cross out entries in sections	"Information about the work" and "Information about the award"
You can change entries	About the surname, name, patronymic and date of birth of the employee.
Please indicate in your notice of resignation	Numbers of paragraphs, parts and articles of the Labor Code in numbers or in words
If the company does not personnel service, records assures
If the company uses a seal, certify with a seal	Entries for title page, resignations and awards
New rules for filling out work books 2017
If the company does not apply the seal, the records certify	Director or designated employee

The algorithm for filling out and correcting personal documents of employees is reflected in the law. In the article, we will analyze for which entries in the work book there will be no consequences.

From this article you will learn

Rules for issuing a work book when applying for a job

The work book is the main document about. Make entries in it during the period of work of employees in the company, but carefully check the information already entered during employment. Enter information about admission, transfers, obtaining new professions, and dismissal. If a person has improved their qualifications, was awarded for success in work, make a note in the document.

Enter the information on the basis of the order of the director. Make sure she duplicates the text of the order. This follows from paragraph 10 of the Rules approved by the Government Decree of April 16, 2003 under No. 225.

Keep personal documents for each person who works for the company for more than five days. But keep in mind that the work for the employee should be the main one, and not a part-time job (part 3 of article 66 of the Labor Code). Learn about it from the experts of the Personnel System.

Note! Do not ask the employee to write a statement on the basis of which entries are made in the labor. It is needed only in cases where the document is lost or a new one is required.

Before taking notes in the workbook, study the regulatory framework:

Government Decree No. 225 - rules for maintaining, storing labor.
Decree of the Ministry of Labor under No. 69 - requirements for filling out documents recording activities.
Labor Code: art. 66, art. 192-193, Art. 83.
Art. 5.27 of the Code of Administrative Offenses - the consequences of non-compliance with the law regarding accounting, maintenance and storage of books.

Editorial tip: if you are in doubt about how to properly draw up inserts in them and other personal documents of employees, take a course in the direction "". You will learn a lot up-to-date information which will facilitate daily work. After training, they will issue a diploma confirming the qualification.

How to make entries in a work book: a sample of filling out a title page

If you need to make an entry in the employee's work book, but this is his first place of work, start a new document. Complete the sections provided for entering personal data. Check the spelling of the information. If errors are found, the document is subject to destruction, but on condition that there are no other entries in it, and a new form is started. When filling out the forms, follow the Instructions approved by the Decree of the Ministry of Labor of October 10, 2003 under No. 69.

If you have a new one, fill it out from the title page. Enter information about the employee. Enter your last name, first name, patronymic and date of birth. Make entries on the basis of the passport. Fill in information about education according to the document: certificate, certificate or diploma (clause 2.1 of the Instruction under No. 69).

Indicate the profession or specialty (clause 9 of the Rules under No. 225). Write the date you completed the title page. Ask the employee to sign. Be sure to certify the document with your signature. If the company uses a seal, put it (clause 2.2 of the Instruction under No. 69).

Practical situation

By general rule, employers continue to maintain the submitted work book (). If a specialist goes to work for the first time, the employer starts the labor. The organization has the right to purchase document forms only under an agreement with official distributors (p., Procedure, approved) ...

Sample entry in the employment record book

The method of making an entry in the work book about employment in a branch

Branches have the right to conclude employment contracts if the directors are empowered by proxy (part 4 of article 20 of the Labor Code). But the employer under the contract is still considered the parent company. Enter the record of employment in the branch in the main section of the third column in the information on employment: "Accepted to the position of an accountant in the Vladimir branch."

When making an entry in the labor office about admission, write the name of the branch correctly. Indicate his number, if any. Rely on to avoid mistakes. Find out, . In the "Personnel System" you will find an algorithm of actions that will help you avoid questions from inspection bodies and employees.

How to make an entry in the labor office about hiring a director?

The procedure for filling out "Information about work" has features. Fill in the first and second columns as usual. In the third, enter the following entry "Elected to the position CEO". And in the fourth, reflect one of the documents: an order to take office (clause 3.1 of the Instruction under No. 69); minutes of the general meeting of participants on the election of the director (letter of Rostrud dated September 22, 2010 under No. 2894-6-1).

Make a director only after checking it in the registry. Do not hire unqualified individuals who are prohibited from leading the organization. Otherwise, you will also have to make a record of dismissal, since the person does not have the right to start performing official duties.

In some cases, there are difficulties with the execution of documents and in them if the same person is elected to the position of general director several times in a row. The experts of "System Kadra" will tell,.

Make entries in the work book during the week. Keep a record from the date of issue of the order. When dismissing an employee, make a note in a personal document on the last working day. Adhere to the requirements of the law, track changes in regulatory framework. Try to avoid mistakes so that employees do not have difficulties in applying for pensions, benefits and other benefits.

Registration of a work book when applying for a job: general provisions

By the Labor Code of the Russian Federation, the obligation to conduct labor is assigned to an organization or individual entrepreneur for whom citizens work at their main place of work. There are 2 normative documents in this area:

Rules for maintaining and storing work books, preparing work book forms and providing employers with them, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (hereinafter referred to as the Rules);
Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated October 10, 2003 No. 69 (hereinafter referred to as the Instruction).

When hiring new employees, you need to follow a certain sequence and deadlines (Article 68 of the Labor Code of the Russian Federation):

Sign a contract with a new employee.
Issue an order for admission (on the basis of an agreement) no later than on the 1st day of work, familiarize the employee with it within 3 days from the start of work.
Make an entry in the work book on the basis of the order (paragraph 3, clause 3.1 of the Instructions). This must be done no later than 1 week from the date of commencement of work (clause 10 of the Rules). Subject to Art. 66 of the Labor Code of the Russian Federation, it is advisable to fill out the labor on the 6-7th day from the 1st working day.

Technical requirements for filling out a work book

Any entries are made in the labor, taking into account the requirements of paragraphs. 1.1 and 1.2 Instructions. The main ones are the following:

Pen Type Requirement. It is allowed to use a gel, as well as a ballpoint and even a fountain pen.
Post color requirement. Blue, black or violet lightfast ink/paste are acceptable. This is necessary to avoid the loss of information from the labor under the influence of moisture, light, etc.
Requirements for clarifications, corrections. In sections where information about work and awards is given, it is forbidden to cross out anything (first you need to make an entry under the next serial number that cancels the erroneous one, and only then make a corrective one under the next number). But on the title page, cross out the wrong full names. or date of birth, if they have changed in the future, you can. At the same time, new information must be entered next to it, and a link to the justifying document should be made in accordance with clause 2.3 of the Instruction.
Abbreviations prohibited.
The requirement for accuracy. It means, among other things, the clarity of handwriting, which means the unambiguity of reading and the inadmissibility of incorrect interpretation.

The procedure for filling out a work book when applying for a job

The instruction establishes the requirements for filling out the section on work when placing an employee:

In column 3, the full name of the employer is written (for an individual entrepreneur - full name). If in founding documents there is an abbreviated name, it is also indicated, more often in brackets (clause 3.1 of the Instruction).
On the next line in column 1, the entry number is entered. The order of entries must not be changed.
In column 2, on the same line (at the number level), the date of admission is indicated - this is the 1st day of the employee at work (it should not be confused with the date the order was issued). The record is being made Arabic numerals(day and month - 2 digits each, year - 4).
On the same line (at the level of the record number and date) in column 3, an admission record is entered: the position of the employee for staffing, division, if it is mentioned in the employment contract (clause 3.1 of the Instruction). If the profession entails the presence of benefits, compensations, restrictions, its name should sound the same as in qualification guides(Article 57 of the Labor Code of the Russian Federation).
In column 4, on the same line (at the level of number, date, admission record), the basis for employment is given, most often the number and date of the order.

The seal and signature of the employer are not put on the admission record (clause 3.1 of the Instruction). This only certifies termination records. labor relations(clause 35 of the Rules), while the seal is affixed if the employer has it.

Registration of labor when applying for a job for the first time or in case of its loss

If an employee is employed for the first time, the employer is obliged to issue him a new work book (part 4 of article 65 of the Labor Code of the Russian Federation). The admission record is made in the same manner as described in the previous section. Additionally, you need to fill in information about the owner of the labor.

If a working employee has reported the loss or damage to his labor, he also needs to issue a new one. But before that, he must submit an application and explain his lack of a book (part 5 of article 65 of the Labor Code of the Russian Federation).

Labor books of citizens of countries - the former republics of the USSR are applied if they correspond to the forms in force in the Russian Federation (labor books in the form of 1974 and 2004 are valid). So, in Belarus, the form of 1974 is used, respectively, a citizen of this country does not need to start a new book in Russia. On the contrary, Ukrainian labor in the form adopted in a sovereign state is not applicable in the Russian Federation, and a citizen of Ukraine will need to issue a Russian work book (letter of Rostrud dated 15.06.2005 No. 908-6-1).

IMPORTANT! According to clause 8 of the Rules, a new work book must be issued no later than 1 week from the date the employee was hired.

Rules for filling out the title page of a labor

The instruction establishes the procedure for filling out information about the employee on the title page of the work book:

Personal data (full name, date of birth) are entered, as a rule, from the passport in strict accordance with it. It is impossible to reduce, change them (paragraph 2, clause 2.1 of the Instructions).
Records about the level of education, profession, specialty are made on the basis of education documents in strict accordance with them (paragraphs 3-5, clause 2.1 of the Instructions).
The date of filling out the work book is indicated, while the month is written in words (based on the form of the line). Since the deadline for issuing a book is 1 week from the start of work, the date of registration must be later than the date of acceptance, but not more than 7 days. The date on the title page may differ from the day the work began, which is quite acceptable.
The signature of the owner of the labor on the title page is required to confirm the entered data (clause 8 of the Rules).
The person who filled out the work book is obliged to put his signature and the seal of the employer (if any). It must be appointed by order and be responsible for the work books of employees (clause 45 of the Rules). Often this is an employee of the personnel department, but there may be another person (for example, an accountant), including a manager.

Features of filling out labor at admission in some cases

It is necessary to mention the most common features of registration of the reception of employees and making such entries in work books:

According to clause 20 of the Rules and par. 7 clause 3.1 of the Instruction, if the employee expressed a desire and brought supporting documents, the employer at the main place of work contributes to labor record about the work of a part-time employee, putting the following number in the information about the work. In this case, the name of the employer does not need to be indicated in a separate heading.
By virtue of clause 6.1 of the Instruction, if an employee is accepted by means of a transfer from another employer, an indication of this is made in column 3 of the information about work.
When registering the reception of the head of the organization, some personnel officers indicate in column 4 the details of the decision of the owners (letter of Rostrud dated March 11, 2009 No. employed.

Thus, filling out a work book in terms of the timing and procedure for making entries is strictly regulated by by-laws. On controversial issues that are not reflected in the Instructions and Rules, you can get advice from Rostrud or use the advice given earlier in one of the department's letters.

The procedure for filling out a work book is a sequence of actions for making entries in the main document of an employee, which reflects the fact of employment and confirms his work experience. According to the entries in this document, pension payments are accrued, therefore it is important to correctly make all entries in this document. The employer is responsible for errors made when entering data. We will tell you how to fill out a work book and give a sample of the design of a work book in 2019.

What regulations to follow

First of all, it should be mentioned that filling out work books is regulated articles 66 of the Labor Code of the Russian Federation. In addition, two other fundamental documents should be mentioned.

The sample and rules for filling out a work book are approved Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69. It details the nuances of entering information into the document and correcting incorrect entries.

In addition to the instructions that answer the question: how to make entries in the work book (2019) correctly, there are also Rules for maintaining and storing work books, approvedDecree of the Government of the Russian Federation of April 16, 2003 No. 225.

Who is responsible for the literacy of the design

The instruction for filling contains the following rules for making entries:

dates are entered in Arabic numerals in the format "05/17/2019";
use a fountain, helium or ballpoint pen in black, blue or purple;
do not use abbreviations;
do not cross out the entries when correcting (does not apply to the title page), write “entry number __ is invalid” under the incorrect entry, enter the correct one below;
FULL NAME. write in full, without replacing with initials, date of birth - based on the passport;
information about the profession and education, also on the basis of relevant documents;
The signature of the employee must certify the information.

A sample of filling out a work book 2019

The form of the work book was approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225.

The samples will show how to fill out a work book (2019) by sections and how the title page should look.

The document contains three parts:

title part - basic information about the employee;
information about work - information about hiring, transfer and dismissal;
award information.

Consider how to correctly fill out each part of the book.

Filling out the title page

The title page must be drawn up very carefully. Any blots and inaccuracies make the form of the book unusable.

This page should contain the following information:

FULL NAME. owner;
date of his birth;
education (secondary, specialized secondary, higher);
the name of the profession, as in the diploma;
date of opening of the book;
signature of the person filling out the form;
company seal (if applicable).

This page is filled out only according to the documents provided by the employee. This should be a passport, SNILS, a document of education (usually a diploma), a certificate of marriage (dissolution).

The title page of the work book (2019) is as follows:

Section "Information about work"

Each page of this section consists of 4 columns:

Sequence number of the current record.
Date of hiring, dismissal, awards and other events.
Information about the organization, the name of the position and department. It also records the facts of employment, dismissal, transfers to another position.
Confirmation of the entry made - the name, date and number of the order according to which the entry was made.

Information in this section must be included within 7 days from the date of issuance of the order for employment, transfer to another position, awards, incentives, and so on.

The reorganization of the enterprise is also reflected in this section of the work book. These notes will help explain the different seals for hiring and firing.

No need to talk about how important correct filling work book (2019) - after all, the size of the employee's future pension and other social benefits may depend on this

When transferring

The transition from one position to another is also reflected in this section of the work book.

There are two types of translations:

internal - the employee changes position while in the same organization;
external - the employer is changing. At the same time, the previous labor contract is torn and a new one is made.

At internal translation in the third column of the book they write down “transferred to a position ...” and indicate new position and the name of the department, if it has changed.

In case of an external transfer, the number and date of the order on dismissal from one organization and the number and date of the order on employment in another organization are indicated. In both cases, you must specify the position of the employee.

With a combination

Information about part-time work may also be included here. The entry in the book is also made on the basis of the documents provided from another organization. That is, the employee brings a certificate to the main place of work, which must contain:

full and abbreviated name of the organization;
the name of the employee's position;
date of employment;
organization details.

Together with the certificate, the employee submits a free-form application and a certified copy of the order of another organization that he has been accepted into the state. If these documents are drawn up correctly, the head of the enterprise, which is considered the main job, issues an order to make an additional entry in the work book. The wording can be seen by opening our sample on how to correctly fill out a work book when combined.

Upon dismissal

Similarly, this section of the book is filled out upon dismissal.

The third column indicates the grounds for dismissal, and the fourth - the details of the order on the basis of which the employment contract was terminated.

These entries in the work book must be certified by the seal (if any) and the signature of the employee of the personnel department. If the enterprise does not have a personnel department or a person responsible for the design and maintenance of work books, then all this should be carried out by the head of the organization.

Section "Information about awards"

Another section of the work book that must be completed is the section on awards. This includes information about the following events:

presentation of state awards (as well as awarding honorary titles);
rewarding with diplomas, certificates, medals, orders, distinctions;
labor incentives prescribed in the Labor Code of the Russian Federation or in the internal regulations of the organization.

The section of the book is filled in similarly to the previous one:

1 column - serial number of the record;
2 columns - date of awarding;
3 columns - company name, position and type of award;
4 columns - details of the order on the basis of which the award took place.

Making corrections

Over time, the data indicated in the work book may change. For example, a woman will marry and change her last name or an employee will receive additional education. How to make changes to the book?

If there was a change of surname, name, patronymic, then the existing entry is crossed out with one line, and new information is entered on the left. Its reliability is confirmed by the name and number of the document that was the basis for the changes (for example, a marriage certificate). New data is certified by the signature of the responsible employee who made the correction, the decoding of the signature and the seal of the organization (if any).

When assigning a new classification in education, the existing entry is crossed out with one line, and a new one is written above.

When renaming an organization, corrections are made as follows:

Columns 1 and 2 remain empty.
Column 3 records the change in the name of the organization. At the same time, the former and new names are indicated in full and short form.
Column 4 contains the details of the document on the basis of which the name was changed.

If a mistake was made or an incorrect entry was made during the filling out of the work book, it cannot be crossed out.

After an incorrect entry, the number of the next in order is put. Column 2 contains the date of the change. Column 3 indicates "Entry No. ... considered invalid." After that, the correct entry should follow.

There are two options for completing column 4:

re-indicate the date and number of the order that became the basis for the invalid entry;
indicate the number and date of the order issued to make corrections.

Insert

After all the blank pages in the worksheet are filled out, the data will be entered on an insert form, which is additionally purchased by the employee. The insert is filled in by the employer in the same way as the labor one:

fill in the personal data of the employee;
date is affixed;
fill in relevant information regarding the employee;
records are certified by the signature and seal of the organization.

The form is sewn at the end of the completed work book. On the title page of the main document, a stamp is placed on the issuance of the insert, indicating its series and number.

The number of inserts that an employee may have is not legally established.

As with labor, the design of the insert also has its own requirements:

the cover must be intact;
error correction is not allowed;
insert does not have legal effect without the most labor;
if changes are made to the labor itself, they must be made to each sewn-in insert form.

Duplicate work book

A duplicate is issued in case of loss of labor or its damage. If at that time the employee had the document, then to restore it, he must contact the last employer. In order for a duplicate to be issued, you need to submit an appropriate application, which must be considered within no more than 15 days. Additionally, the employee may be asked for documents proving his previous places work.

In the new labor on the title page, “Duplicate” should be written on top. Further filling occurs as standard. All data on previous jobs are filled in based on the documents provided by the employee.

If the loss or damage occurred through the fault of the employer, then all work to restore information falls on him.

How to certify a copy

There are frequent cases when an employee needs a copy of the labor. To get it, you need to write an application to the name of the employer. The application form is not established, but it is advisable to adhere to the established registration rules:

in the upper right corner of the sheet - the data of the manager and employee;
in the center - the word "Statement";
then the text of the petition itself (in our case, the text may be as follows: “On the basis of Article 62 of the Labor Code of the Russian Federation, I ask you to give me a copy of the work book certified in the prescribed manner”);
date and signature.

After accepting the application, a certified copy of the labor must be prepared and issued within three days.

It is important to remember that from 07/01/2018 the new GOST R 7.0.97-2016 came into force " national standard Russian Federation. System of standards for information, library and publishing. Organizational and administrative documentation. Requirements for paperwork”, which made minor changes to the procedure for certifying a copy of a work book.

To do everything right, you need to follow a certain algorithm:

Make copies of all completed sheets. The copies must be one-sided.
Number and stitch sheets. On the back of the last sheet, you need to seal the ends of the threads with a paper sticker on which to write how many sheets are in total.
You need to certify each copied page (if not fastened into one file). This should be done by a person who has been granted such a right by local regulations. If there is no such person, then the Director General must certify the copies.
Then the person certifying the document writes “Correct”, puts down his position, signature with a transcript and the date. You can put the seal of the organization (if any), but the law does not oblige you to do this.
You also need to add one more entry regarding the original labor: “The original document is in (name of organization) in case No. ___ for ___ year” (this is written when an employee needs a copy to provide to a third-party organization).
Sometimes the employee asks to add "Working to the present." This is not prohibited by law (as a rule, banks are asked).

Posted On May 13, 2018

Briefly: In case of changes in the performance of an employee, appropriate entries must be made in a document confirming the length of service. The rules for filling out a work book by an employer are established in the Labor Code of the Russian Federation, and for 2015-2016 the samples remained unchanged.

Proper filling of the work book: why is it needed and who makes the entries?

A work book is a document containing all information about professional activity worker. Upon reaching the legal age, it is used to draw up and calculate a pension. The employer, on the other hand, needs books of subordinates to calculate various payments, so it is very important to fill out everything correctly.

Regardless of what actions are performed in relation to an employee, a specialist in the personnel department, accounting department, or the director himself makes changes in a company with an individual entrepreneur or at an enterprise. The rules for filling out a work book in 2015-2016 and samples for individual entrepreneurs and legal entities are the same.

It is worth noting that an individual entrepreneur or LLC represented by a director should not start this document for themselves: in Art. 66 of the Labor Code of the Russian Federation, it is established that only employees can have a book, tk. the experience of an entrepreneur is counted from the moment of registration with the Tax Office and thanks to cash receipts to the Pension Fund.

The book must be issued no later than a week from the first day of employment, and only if the employee has worked for 5 days or more, and this is his main job. If he plans only to combine, then the entries are made at his request and on the basis of a document that is an official confirmation of his activities in another company.

What should be included in the book:

Information about hiring.
Receiving a transfer to another company or to another position.
Change of full name in connection with certain events.
Passing service in the ranks of the Army of the Russian Federation, the Ministry of Emergency Situations, the Ministry of Internal Affairs, the Federal Drug Control Service and other government agencies.
Upgrading qualifications or receiving awards.
Dismissal of an employee.

Decree of the Government of the Russian Federation of 16.04. 2005 No. 225 established individual rules for making changes to books:

Any entries are made in black or blue ink in great detail, abbreviations are not allowed. Information is assigned a specific serial number according to the section.
Passport details of the employee are indicated exclusively on the title page.
Further changes in the process of activity must be reflected no later than seven days from the date of issuance of the Director's Order. If the employee quits, then the information is entered on the same day, taking into account the text of the Order, and also referring to the article of the Labor Code of the Russian Federation.

You cannot indicate in the document data on regular bonuses, which are usually paid every month.

Employment book: a sample of filling out when applying for a job

The title page must be completed first and upon presentation of the passport.

According to the model, filling out the title page of the work book is very simple. To do this, you need to enter certain data:

Full Name.
How to fill out a work book correctly: a sample of 2018

They can be viewed in a passport or other identity document.
Date of birth is indicated by numbers: for example, 10/02/1990.
Education. To confirm its presence, a diploma, certificate, or a certificate of incomplete education is provided if the employee is still a student.
Speciality. This refers to a profession obtained in an educational institution.
Date of completion. It can be indicated both in full in numbers, and separately for a month - in words.
Signatures: they are put by the employed specialist and the employee who draws up the book.
In conclusion, the specialist of the company or the individual entrepreneur himself puts a seal.

Extract from the labor: a sample of filling out a book

The column "Information about the work" - this is the extract. Most often, employees ask to make a photocopy of several pages from it, and the following information is indicated in it:

Date and number of entry in digits.
Information about hiring, dismissal, etc. For example: Mercury LLC, accepted into the planning department for the position of an economist.
What is the reason for such an entry: they usually serve as the publication of the Order of the head. Example: Order No. 762 of 10/11/2015.

Filling out the work book upon dismissal: sample 2015-2016

If the specialist decided to quit, then this is also recorded on the lines following immediately after the previous information:

As before, the number is indicated in order, and the date of the last working day is indicated in Arabic numerals.
Reasons for dismissal: for example, if he leaves at his own request, you must refer to paragraph 3 of Art. 77 of the Labor Code of the Russian Federation.

Seal of the organization: it must be put by the director or specialist of the company authorized to use it. It is also necessary to put your signatures to the one who filled out, and to the resigning himself.

Filling out work books when transferring to another position in examples

In a very necessary document for a specialist, adjustments are also written when he was transferred to another position:

Mandatory entry number in sequence.
Date of official transfer in simple numbers.
In the third column, designated as “Information ...”, data are entered where the transfer was made and to what specific position.
Reasons for transfer.
This is where order details are entered.

Entering information about awards

Information about the awards received is displayed in a number of cases: when an employee was thanked, a one-time bonus was issued, he was presented to the rank, awarded a valuable gift or diploma.

How to fill in the following data:

The record is assigned a serial number, followed by the date of its entry.
Under the line with the name of the company and the title of the position, a record with the following content is entered: “thank you for developing an effective economic plan for the enterprise.”
Next, the Order and information about it are indicated: date and number.

Instructions for filling out work books when changing a surname

If the employee got married or there were other reasons for changing the surname, then all information is entered on the basis of the passport or other official documents she brought.

How is the adjustment done:

On the title page, the former surname is crossed out with a solid line, and the new one is entered in the same place in the free space.
On the cover with inside grounds are given. Example: the surname was changed to the surname Nesterenko on the basis of the Marriage Certificate dated 10.10.2015 No. I-PK

Duplicate work book: sample filling in 2015-2016

In case of loss or loss of his book, the employee has the full right to apply with a written application to the employer or to the personnel department from the last place of employment for the issuance of a duplicate, it is issued within 15 days. If the company is to blame for the loss, then all responsibilities for restoration fall on it. To be able to make a duplicate, the following documents are required:

Orders or their copies certified by management on hiring, dismissal, promotion, transfer.
Certificates from the State Archive in case the former enterprise was liquidated.
Employment contracts and certificates of length of service from old jobs.
Pay slips.
Personal accounts of a specialist in the company, where it is necessary to confirm his work activities.
When the seniority was restored in court, an appropriate decision is needed.

Filling out a work book by an individual entrepreneur or legal entity: a good example

In order to be well versed in the correct design of such an important document, it is recommended to watch a video in which everything is described in detail.