Open a photocopy department near the school. Opening a copy center

It will be interesting for a budding entrepreneur to learn how to open a copy center. To do this, it is enough to draw up a competent business plan with detailed calculations of expenses and expected income. Although initially it will be necessary to carefully assess the market and the relevance of the issue.

With a targeted approach in this area, you can achieve stable and constantly growing profits. The profitability of the project is about 30%, and sometimes even higher. True, such a business will not bring you millions, but it will give you a chance to earn enough to feel like a confident entrepreneur.

The relevance of the idea

Even with computers, laptops and printers, most people still need the services of a copy center. After all, in order for such equipment to work constantly, it needs maintenance, changing cartridges, refilling ink, etc. It is much cheaper and more convenient for many people to use third-party organizations to obtain duplicate documents than to do it on their own.

If you find a good location, for example, close to educational institutions, then you can count on a constant flow of the target audience. With a well-chosen range of services and additional products, high quality service and affordable cost, a copy center as a business will become popular among customers and bring tangible profits to the owner.

The main advantage of this direction is that a minimum investment is needed to start, and you can start a simple activity from one device. And only as income increases, a gradual expansion of the range of services, the purchase of new equipment and the growth of the client base are available.

Registration questions

It is not difficult to issue documents for conducting activities in the field of copying services. We list what you need to run a legitimate business:

Register with the tax service as an individual entrepreneur (individual entrepreneur). At the same time, indicate all OKVED codes covering the intended range of services - 74.85, 74.83, 52.47.
Choose the appropriate taxation system - UTII or STS.
With this form of activity, a cash register is not needed to make settlements with customers. It is enough to keep simple bookkeeping and use sales receipts. If you decide to purchase a cash register, then it will need to be registered with the tax office.
Since complex and powerful electronic equipment will work in the room, you will definitely have to pass an inspection by the SES and the fire inspectorate, which will issue the appropriate permits. But for this, it will be necessary to initially prepare everything in accordance with the norms and standards. Particular attention is paid to fire safety.
If you plan to hire employees to work in a copy center, you will need to register with the Pension and Social Funds as an employer.
In the case of renting a room, follow a well-drafted contract. It is desirable that it dealt with a long term (at least a year) and indicated the amount of the monthly fee.

The target audience

It is very important when planning this business to consider which customers will come to you. Basically, in your calculations, you need to build on this fact. So, the following groups of people are distinguished who periodically require the services of a copy center:

students - the most extensive and permanent audience, is considered a "gold mine" for this direction;
schoolchildren, teachers;
office workers;
visitors to various government institutions (pension, social funds, tax, etc.);
clients of banks, notaries;
clinic patients.

But a lot depends on the services offered. If, for example, you engage in printing photographs, then the customer base will expand to the entire age audience of 35-55 years. In order for the flow of visitors to be as rich as possible, you need to focus on the needs of people and offer more various services for which there is a constant demand.

Room selection

The most important thing at the stage of organizing this business is the good location of the copy center. The number of customers, the demand for certain types of services, the necessary equipment and much more will largely depend on this.

After you have estimated your target audience and its size, you need to determine the main areas of their accumulation. For example, the best solution would be proximity:

educational institutions.
State and municipal institutions.
Offices.
Polyclinics and hospitals.
Various financial enterprises.
City center.

In some cases, it makes sense to locate a copy kiosk in a residential area with a large number of inhabitants, but then it is desirable to offer a wider range of services, including printing photos, cutting discs, etc.

The size of the room depends on how much equipment you need to work. Sometimes 10-15 sq. m. to install one copier and a laptop. With a wider range of services, more space is needed, so sometimes it makes sense to immediately rent an office for 30-45 sq. m.

It is very important to monitor the quality and power of the electrical network, as well as other nuances of fire safety. Most often, additional repairs are not required, as the owners of such a business are looking for a premise that is already ready for work, which is very convenient and saves start-up investments.

For a solid copy center, it is desirable to correctly divide the room into zones. Segregate the reception area from the area where the equipment is refueled, as this process is associated with increased pollution. You also need to take care of the availability of a bathroom and a utility room for staff, a warehouse for storing additional equipment, spare parts, consumables, etc.

What services to offer?

A copy center can perform only one function - to duplicate text or graphic documents. But the more different tasks you can complete, the more attractive your establishment will be for potential customers.

So, you can focus on the most popular queries:

photocopying of various formats of documents;
printing files from digital media;
cutting disks;
typing;
lamination;
binding of scientific papers;
printing photos;
scanning;
census of information on removable media;
printing of leaflets, booklets, brochures of small circulations, which are not taken;
creation of promotional materials, business cards, posters, postcards, calendars, etc.

You can also sell related products. For example, when entering a copy center, students often remember that their pen has stopped writing, their notebook or notebook has run out, there is no file or folder, etc. They will buy all these little things right there while they are waiting for finished copies. Sometimes it makes sense to set up a camera and take ID photos.

Purchase of equipment

It is very important to choose a successful model of the device to perform the main function. Your income depends on its power and speed of work. If the equipment is used or produces poor print quality, often breaks down or turns out to be expensive to maintain, then do not expect benefits from it.

It is better to initially spend money on a high-quality professional device with simple consumables than to constantly suffer losses from its improper functioning. For example, laser printers are much more expensive, but their maintenance is many times easier and cheaper than inkjet models.

It is also important to decide on the list of necessary equipment. Here you should carefully consider the range of services offered, the number of expected customers and other factors. For example, sometimes one copy machine or a multifunctional device is enough. But with a large influx of visitors and varied demand, it is advisable to have several devices in stock.

We offer an approximate list of equipment for a full-fledged copy center:

MFP - can make photocopies, scan documents and print information.
Computer or laptop.
Xerox.
Scanner.
Printer for black and white and color printing.
A similar technique for working with non-standard document sizes, for example, A3.
Camera.
Laminator.
Risograph.
Bookbinder.

Also take care of shop windows and racks for the sale of related products. Purchase at least the minimum amount of office furniture for staff - tables, chairs, cabinets. Do not forget about consumables - cartridges and ink, paper, tools for cleaning and refilling equipment, etc.

Staff

With a small influx of customers and a limited amount of equipment, you can cope with the work yourself. But as the center's activities expand, assistants will have to be hired. The staff may include:

secretary;
copier;
designer to perform various character assignments;
accountant - optional, since when registering an IP, the business owner independently fills out all the reports;
a master for cleaning, refueling and repairing equipment - may only come to perform certain functions.

With a successful location of the copy center, a special advertising campaign is not required. It is enough just to install a signboard, put up posters, you can put up a pillar or draw arrows leading to the kiosk.

In order for potential customers to know about you from the very first days, you need to distribute leaflets or business cards in places where the target audience is most concentrated - in front of the entrance to educational institutions, in the nearest cafes, near dormitories, not far from office buildings and government agencies.

Depending on the presence of competition, it will be necessary to very competently regulate the pricing policy and the range of services. So, if there are many other copy stalls around, it is better to attract visitors with lower prices. With a limited set of functions performed in neighboring establishments, it is worth offering something unique and in demand, for example, printing of non-standard formats.

Today it is also important to pay attention to advertising and using the Internet. To do this, create a business card website, where all the services offered and tariffs will be listed. Post ads on social networks, participate in discussions on local forums and groups that your potential customers use.

Here you can download for free as a sample.

Financial questions

Starting investments can be very different. It depends on how much the chosen model of equipment costs, what list of equipment is needed for work, the number of employed personnel, the size and price of renting a room, etc. You can enter this business with a minimum amount.

If we talk about a more solid copy center, then the following costs are assumed.

Also remember always about the regular costs of maintaining activities. Be sure to include them in the copy center business plan with calculations, since this largely determines what the net profit will be.

If you hire employees, then fixed costs will increase by the amount of wages and social benefits for each person in the state. But at first, in order to save money, it is better to perform all the functions yourself.

It is much more difficult to calculate the amount of income, since the profit will depend on many factors - the number of customers, competition, established prices, services offered, etc. Approximately in the first months, about 300 thousand rubles of income are expected from a small center, which is located near the educational institution. Even with such figures, it can be expected that in 4-6 months all investments will fully pay off.

In general, the profitability of the project is estimated by experts at 30-35%, which is a very good indicator. But a lot depends on how much was initially spent. To organize a solid business, large investments are needed, which will return to the owner only after a year. If we limit ourselves to one device, then the investment will pay off in 1-2 months.

Video: how to open a copy center?

Near various government agencies, hospitals, educational institutions and just in crowded places, copy services are quite in demand. Near universities there is a high demand for scanning, photocopying, printing, page laminating and graduation papers (binding).

Let's talk about opening a copy center, as well as possible problems and methods for solving them, and in conclusion, we will evaluate the profitability of this business.

Necessary equipment

You must purchase computer and copy equipment, without which it is impossible to open a copy center. Such equipment includes computers, copiers, printers, scanners, binders. There should be at least two printers - one laser for printing documents (its cost is more expensive, but you will significantly save on ink during its operation), and one inkjet for printing photos. Instead of a printer, scanner, and copier, you can purchase a multifunctional device. So you will significantly save the budget and, importantly, the area. Over time, when the flow of customers begins to expand, it will be possible to purchase separate equipment - then the functionality of your copy center, and, consequently, the speed of customer service will increase.

You will also need furniture, but you can not spend much on it, if possible - it is better to purchase used furniture, this will save you money.

In total, the opening of a copy center will have to spend about $4,000.

Center location

The next step is to choose the area for your copy center. As mentioned above, it is better that it is located in a university, a large store, or in an area with a large number of government institutions.

It is most convenient to place a copy center on the first floor of a building, since the traffic on the second floor is always much less (with the exception of universities). In addition, if you open a copy center on the second floor or Above, and after some time, competitors settle on the first floor of the same building or a building nearby, then it is likely that you will have to urgently look for a room with a better location, as a result you You will lose customers and a significant part of the budget.

The copy center should be located on an area of at least 6 square meters, and preferably ten, so that several people can fit in it at once.

What services does a copy center provide?

Printout of documents.
Photocopy.
Document lamination.
Color print(it is in great demand due to the rather high cost of color printers and cartridges for them).
Printing photos is also a very popular service. Often people do not even know how to pull out a flash card from a camera, so you can offer customers the selection of photos they need for printing right on the spot. In addition, discounts are popular for a large number of printed photos, for example, when printing 50 photos, the price is lower.
Making business cards, for this you need to stock up on thick paper and have the skills to work in Photoshop and CorelDraw.
Production of books and booklets. Such orders are not very often, but with some frequency they will appear on the horizon, since publishing houses usually print only in large numbers.
Binding of diplomas. This service, as a rule, is seasonal, as students take their diplomas at about the same time. However, it brings good earnings - the cost of binding one diploma is $ 8, although its cost is minimal.

In addition to copying services, you can organize the sale of stationery in your copy center, as well as flash cards, disks, paper - in bundles or by the piece. It is also possible to provide the population with services for refilling printer cartridges.

A copy center can provide services that, at first glance, are not directly related to it - this is the creation and printing of individual postcards with images selected by customers. Many centers conclude an agreement with wedding organizers and on the day of the wedding they print, for example, calendar cards with photos of guests received from the wedding. Such services are becoming more and more popular.

In order for customers to return to you, you must be friendly, polite and patient. It is worth knowing that for any business the initial stage cannot be called easy and very profitable, but after a short amount of time you will notice all the profitability of your enterprise.

Business Profitability

To calculate the potential income of the enterprise, you need to know the approximate number of customers per day, as well as the prices for the services of copy centers in your city. Of course, you will not always have large orders - there are periods of downtime. However, with a competent business organization, you can count on a profit of 2-3 thousand dollars per month. With such results, you will pay back your investment in two months.

Each of us was once a student or pupil of a school and knows how much time it takes to “photocopy” the desired page of a book or something else. It's just torture when you stand in line for half an hour just to get a photocopy. Everyone knows this burning topic. In addition, remember your visits to various state (and not only) authorities, such as BTI (Bureau of Technical Inventory) or tax, where certificates or other documents need to be duplicated and printed in countless volumes, but there is usually nowhere to do this. And therefore, everyone is forced to look for organizations that are called copy centers.

These are places where you can quickly and inexpensively make the required number of copies of certain documents. Even in our age of computerization, they remain popular and in demand. And organizing such a point is within the power of almost everyone. After all, this business does not require large investments and can become a good source of permanent income.

Opening a copy center

It is necessary to plan in a place where there are always a large number of potential customers. Of course, it must be said that this is not a super-profitable business, you are unlikely to be able to earn millions of dollars, but you are welcome to get a stable income.

So, to open a business, you do not need large financial investments. The main thing will be to find a favorable location. In this case, 90 percent of success will be provided to you. The room for the copy center should be at least 20-22 square meters. At the same time, remember that the copy department itself should take up very little space, since more space should be left for customers. If your "photocopy agency" will be located near the training centers, you are provided with queues. Therefore, it is worth keeping in mind and planning the area of the future office in advance. A copy center is certainly good and brings good profit, but you can increase it even more if you expand the usual range of services. Indeed, in addition to photocopies, there are many popular operations with documents. By including them in the list of your services, you will reach a large client audience and increase your income.

Provide printing services. You must print from any media, print photos and color documents. Since you have already started printing photos, why not organize an instant photo item (). Also accept orders for term papers, diploma and essays, typing. Keep a journal in which all orders are recorded so that there is no delay in work.

As you already understood, in addition to acquiring the copier itself, you will still have quite a lot of various monetary costs. Although they cannot be called large, they are still worth considering. Therefore, let's count.

To open a fully functional center, you will need to arrange and put in order the premises - nothing special is required, just cosmetic repairs are enough. Then you will need to purchase one or two copy machines. If there are more of them, then you will be able to serve customers faster and in greater volumes. In addition, if one of them breaks down or requires refueling, nothing terrible will happen. After that, you will need to buy a computer (you may not need an inexpensive, powerful machine). You will also need a camera, a color printer and a scanner. All this will make possible the quick payback of your project.

If you have correctly chosen a place, picked up a list of services, then your establishment will pay off in 5-6 months. Please note that this is much less than the academic year lasts, so in the first year you will reach net profit indicators. If you remember the fact how boring it is to stand in line, you can put glass showcases with small goods, among which there will be essentials, stationery and just interesting goods (maybe even expensive ones). So you will provide yourself with an additional source of income, which will not hurt you. Therefore, with such a significant list of services and goods, you can shorten the payback period for your business.

Before opening a copy center, it is worth thinking about possible problems and obstacles. To begin with, if you are located in the university area, then there will be off seasons in this place. In July and August, as well as after the winter session, most students go on vacation. But here you need to take into account the fact that even during the session itself, the services of printing documents and photocopying become especially relevant, during this period you can compensate for all your off-season losses. It is also important to remember that there will be a lull at the end of the summer session, but this does not mean at all that your institution needs to be closed, as the introductory campaign will begin soon, which will also be very busy (again, do not forget about the possibility of opening quick photo item). We wish you success in business!

MS Word Volume: 34 pages

Business plan

Reviews (36)

Such a business as copying services is becoming increasingly popular among the population. For entrepreneurs, a special attraction is the low threshold for entering this business. But, despite the small initial costs, the copier business can bring a very tangible income - about 5 thousand dollars a month. At the same time, the possible risks are minimized, even if you have never been involved in such a business before.

But, if you want to be successful, there are some nuances to this particular type of business that you need to consider. The main clients of your company will be students, office workers, as well as the elderly. The domestic bureaucracy largely contributes to the development of such a business as a copy center, demanding from people a huge amount of certificates, copies and many other pieces of paper.

When planning to open a copy shop, look for a small room for this. Its location does not play a special role, but it is desirable that it be located near government agencies, offices, and educational institutions. As practice shows, opening a copy center in a residential area can also bring good income if you manage to correctly advertise your services.

Even a modest business should always look solid. Following this principle, you will be able to earn the respect and location of customers. If you came up with the idea to open a copy center in an old semi-basement, the walls of which are covered with drips and stains, and the smell of dampness has firmly settled in the air, be sure that such a step will not bring you the expected savings. Firstly, copiers in such conditions will not last long. For normal operation of copiers, dry air is required, in which there is no dust and other pollutants.

In addition, such savings are a very tangible blow to your image. A solid company and should look appropriate. Otherwise, the attitude towards you will not be respectful at all. Having decided to open your own business - copying services for the population, make sure that customers are pleased to come to you. The copy room must be neat and clean. Install air ionizers to help dehumidify the air and remove dust from it as efficiently as possible.

Do not be afraid to expand the list of services, this will allow you to count on more significant income. Growing your business, install copiers in crowded places. Believe me, many people will gladly use the opportunity to make a copy of documents or other papers for a small fee. The organization must be carried out using a professional example of a business plan for opening a copy center with ready-made calculations. With the help of this sample, you will be able to avoid annoying blunders and mistakes. The decision to open a copy center, based on the recommendations of professionals, will allow you to reach the break-even point in the shortest possible time and constantly develop your business.

Reviews for (36)

1 2 3 4 5

Copy center business plan

Vyacheslav

Vyacheslav, thank you for your feedback. Almost every person dreams of becoming independent and working only for themselves. But not many dare to take this responsible step. You are right that you chose to open a copy center for yourself. At the initial stage of business development, this direction is ideal. Good luck.

Copy center business plan

Anna

Anna, we are glad that we could help you, this is the task of our project. Now it's up to you, do not stop there and develop the enterprise further, we are sure that you will succeed. Good luck to you.

Copy center business plan

Leonid

Leonid, indeed, we tried to make a high-quality document and at the same time at an affordable price, which is no less important for many novice businessmen. The fact that you have modified it to suit your capabilities is only beneficial, now you have an understanding of the economics of the enterprise and you can effectively plan its activities. I wish you success.

In stock Copy center business plan 5 17

In this material:

The ability to purchase a copier for home use could not nullify the demand for such services. A business plan for a copy center will help you organize a profitable business with a small initial investment.

The services of a copy center are in demand enough to organize a profitable non-dusty business. The main thing is to choose the right location and not be stingy with advertising. There are always free places in this niche, the one who can catch the wave and meet the expectations of the consumer will win.

Business Benefits

Among the various areas of small business, the organization of a copy center is one of the most attractive. Business benefits include:

small starting capital;
minimum permits;
relatively low operating costs;
high profitability;
small staff (without special qualifications).

In fact, anyone can become the owner of such a business with a certain start-up capital and business acumen.

Demand analysis for copy services

The presence of copiers in apartments and offices is not a reason to believe that copying services are not in the price today. The need to make a photocopy sometimes arises very unexpectedly, and the easiest option is to seek help from a copy center, where the problem will be solved for a nominal fee.

In addition, the services of copy centers are not limited solely to copying documents. They have the ability to print files from the Internet or from digital media, amend finished documents, increase or decrease the size of documents. At home, it is not always possible to make an A3 copy, print large-scale drawings, diagrams, drawings, scan or laminate paper. Additionally, copy centers print out photographs, make collages, calendars, postcards to order, print on T-shirts, mugs and other souvenirs. The range of services is wide and varied, so the copy center, located in a busy place, will not be left without work.

Organizational matters

Registration

To open a copy center, it is enough to issue an IP. To do this, after submitting an application to the tax office, you need to obtain an individual taxpayer number - TIN and submit documents to the city government:

a copy of the passport;
receipt of payment of state duty;
application in the prescribed form.

As a taxation system, the USN or UTII is suitable.

Choice of location and premises

The main criterion for choosing the location of the copy center is high traffic and accessibility. A busy city street, an office center, a building in the immediate vicinity of large educational institutions (or in them themselves) will do. There should be a convenient approach and access to the copy center, preferably parking, including for bicycles. A room located on the first or basement floor is the best choice.

The size of the room is not important, even a small room or office will do. It must comply with the requirements of the SES and firefighters, be equipped with an emergency fire extinguishing system, a fire detector and ventilation.

Determination of the range of services

The list of services determines the choice of office equipment necessary for work. The wider it is, the more potential visitors the copy center will be able to serve:

copying;
scanning;
typing, editing and printing of text;
printout of documents from media;
lamination;
drawing pictures on products;
stitching.

Procurement of equipment and materials

To equip a copy center, you will need at least:

computer with multifunctional device;
copier format A 3;
risograph;
laminator;
paper cutter;
stapler, hole punch;
apparatus for stitching (binding apparatus);
photo printer;
plotter A1.

In addition, you need furniture - a table, chairs, racks, shelves, showcases.

Recruitment

To work in the center, 2-3 people will be needed, they do not need special education, it is enough that they will be confident PC users and will be able to handle office equipment. Such qualities as responsibility, sociability, creativity, accuracy are important.

Advertising

It will take some time for the copy center to work at full capacity. The best advertising is word of mouth, but before it kicks in, it's worth running a commercial on local radio, on TV, placing information in the press and free flyers that are thrown into mailboxes. You can distribute flyers and business cards, hang a bright announcement in educational institutions near the center. Advertising on the Internet, social networks, and city portals gives a good result.

The copy center should have a conspicuous sign that can be seen from afar.

Financial plan

Initial investment

At the start, the main costs consist of:

purchases of furniture and equipment - 165 thousand rubles;
paperwork - 800 rubles;
advertising - 40 thousand rubles.

Monthly expenses

rent and utilities - 20 thousand rubles;
purchase of consumables (ink, refill cartridges, paper) - 70 thousand rubles;
advertising - 5 thousand rubles;
salary - 50 thousand rubles.

Profit

Payback period

The profitability of the business is 18-20%, the initial investment will pay off in 12-14 months.

At the dawn of a business, it is not necessary to buy a large amount of expensive office equipment, you can start small, gradually expanding your capabilities.

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